New system for payment of State land rental

The Department of Lands and Physical Planning (DLPP) has introduced an online payment system for land rentals. Called eLands online payment, the platform assists property owners to effectively manage their property and for DLPP to improve its revenue collection and service-delivery.

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You can use Visa, MasterCard and Union Pay for the transaction. Kina Bank, MiBank and ANZ Bank cards are also acceptable. DLPP is working towards the introduction of electronic funds transfer. All other payments for registration though will have to be done over the counter until such time when these services can be accommodated under the eLands platform.

Once an eLands account has been created, your property will be linked to the account. This will enable you, the State lease holder to confirm the amount of land rent that is outstanding and the payment made online. It will make the job of managing your property a whole lot easier.

Payment of land rent by a third party on behalf of a property owner using eLands platform is also permissible. That third party must have eLands account though and this will be done as a ‘Bill Payer’ using the Business Preference Number (BPN) of the property. The third party can do this without linking a property to their eLands account.

If you are a property owner on State leased land it is highly recommended that you establish an eLands account.

Property owners are also urged to have scheme cards, some of which have been named above; Visa, commercial bank cards etcetera to access and use electronic funds transfer conveniently.

The law firm Ashurst sent a client alert to the Post-Courier during the week we ran the seven-part series on land. We are happy to bring to readers their brief on how to set up eLands account which Richard Flynn and Moana Nahuet put together. There is a notice which Flynn and Nahuet included in their explanation of what is involved in eLands online payment and this notice appears at the very bottom of the article.

So here’s how you go about setting up your eLands online account as provided by Flynn and Nahuet.
n Website: On the website click on the ‘eLands’ tab in red or ‘register for eLands’ link on the Home Page.
n Options: Options will be given for you to set up a BUSINESS or an INDIVIDUAL account. SELECT your option and complete the electronic form with your relevant details and SUBMIT.

  • Log-in details: For your log-in details, it is recommended that a current E-mail address be used as well as a strong password.
  • E-mail address: Once you submit the completed electronic form, you will receive an e-mail to verify your E-mail address. CLICK the URL provided in the E-mail to activate your e-mail address.
  • Account activation: Once you verify your e-mail address, you will receive an e-mail notifying you that your eLands account activation is successful. The e-mail will also set out the next steps which include the IDENTIFICATION VERIFICATION process and the PROPERTY LINK request.
  • Identification verification process: Go back to the website and log in using your approved log-in details where you will have access to your eLands account. Follow the appropriate link and UPLOAD the relevant ID documents – for example – passport, NID, etcetera.
  • For a Business Account, the person who will be administering the account will have to upload their ID. ( Note that each ID document is worth a certain number of points). ID documents uploaded will have to reach 100 points for the ID Verification to be successful.
  • Confirmation of ID verification: You will receive an e-mail notifying you that your ID verification is successful and you will be asked to link your property.
  • Property link request: Go back to the website and log-in to your eLands account. FOLLOW the appropriate link and POPULATE your property description by entering the Section and Allotment NUMBERS of the property or the PORTION number.
  • Once you submit your property description, a BRN (Business Reference Number) will be given.
  • Confirmation of property link request: Upload the OWNER’S COPY of the State lease; that is your Title, as proof of your ownership or any other documents (which will be listed when you go through the ID verification process) so take note. There will be an OPTION for you to select whether you are the PROPERTY OWNER OR THE BILL PAYER for you to select.
  • Bill payer: If you are the bill payer requesting for the property of a third party to be linked to your eLands account, there will be a SPACE for you to explain how you are authorised as the bill payer to link the property.
  • You will have to upload supporting documents which include a copy of the Certificate of Incorporation of the Company; a copy of the OWNER’s Copy of the State lease, a copy of the Company Extract, Tax Payer Registration Certificate containing the Tax Identification number and a letter of authorization (signed and sealed) FROM THE ENTITY you are to act as the bill payer for. Signed and sealed. Sealed means the Common Seal.
  • During the process of an account, the turn-around time for DLPP (Department of Lands and Physical Planning) will depend on your request. If you submit all required documents as indicated on the online platform, approvals will be given at the earliest. However, if DLPP requisitions further documents, they will send you an e-mail notifying you of the additional information or supporting documents that they require.
  • If you do not respond to their requisitions, they will send follow-up e-mails reminding you of their request. If you do not provide the requisitions by the required time, they may close your request on the platform and you will have to submit a fresh request when you are ready.
  • That is the end of the instruction. Get on to it. Visit DLPP and establish your eLand online account as soon as possible. We end with a notice from Ashurst: The instruction provided is not intended to be a comprehensive review of all developments in the law and practice, or to overall aspects of those referred to. Readers should take legal advice before applying it to specific issues or transactions.